Flying Consul missions

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Information in Dutch and French.

The Flying Consul missions provide an additional opportunity to have your biometric data (photo, fingerprints, and signature) collected for the purpose of applying for a passport or an electronic identity card (e-ID), without the need to travel to the consulate general or the embassy.

To facilitate this, the consul travels to various cities within the jurisdiction equipped with a mobile kit. Belgians registered with consular posts abroad can schedule an appointment online a few weeks before the visit.

It is also possible to activate your e-ID during the mission by bringing both your e-ID and PUK code.

The dates of upcoming missions will be published on the website. We kindly ask that you do not contact the consulate or the embassy regarding mission dates, as the website is kept up to date regularly. Additionally, Belgians living near the mission location will receive an invitation email several weeks in advance from the consulate general or embassy responsible for their place of residence.

If you wish to participate in a mission organized by a different consular post, please contact them directly to express your interest.

 

Services offered during a mission

  • Collection of your biometric data for a future passport or eID request.

You have up to one year from the mission date to submit your passport application, and up to three months to submit your e-ID application.

  • eID activation.

Additional services offered by Los Angeles:

  • Collection of your biometric data for an immediate passport or eID request;
  • Nationality signatures.

Additional service offered by Washington DC:

  • Collection of your biometric data for an immediate passport or eID request.

 

Planning 2025  

  • Dallas, TX: November 3-4, 2025
  • San Francisco, CA: December 8-10, 2025
  • Miami, FL: December 8-9, 2025

 

Make an appointment

For missions organized by Washington DC and Los Angeles: use the link provided in the invitation email.

For missions organized by the Atlanta and New York posts: use the link provided in the invitation email or listed below.

 

Submit the documents

Atlanta, Los Angeles, New York posts: Only send the required documents once your appointment has been confirmed.

Washington DC: You may send the required documents prior to the mission or afterwards.

Required documents

1. The application form (available in Dutch or French only) duly completed, dated, and signed.

    For minors between 6 and 16 years old, both parents must sign the application.

2. If applicable, a copy of the first page of your current passport. You must bring your original passport to the mission.

3. Unless born in the US, proof of current US legal status: a copy of your visa, Permanent Resident Card (I-797 approval notice if extended), Certificate of Naturalization, or Consular Birth Certificate.

  • For minors: a copy of the Belgian parent’s current US legal status from the Belgian parent (unless born in the US)

4. Payment methods

Atlanta, Los Angeles, and New York posts: a money order or cashier's check (no cash, personal check, or credit card authorization form!) issued to the “Consulate general of Belgium” and completed in full. You will find the required amount on the consular fees page.

Washington DC: a money order, cashier’s check, or the credit card authorization form filled out.

5. Prepaid self-addressed envelope(s) with tracking (Fedex/UPS/USPS):

One envelope for the shipment of the passport. Two envelopes for the shipment of the new eID and the activation code.

For families: one envelope per family is acceptable for the passports (and two envelopes per family for the eID’s and activation codes). 

Washington DC: only Fedex or DHL envelopes are accepted for missions in the Islands of the Bahamas and Turks & Caicos. Fedex envelopes are not accepted for mailing within the continental U.S. or U.S. territories (Puerto Rico and U.S. Virgin Islands).

New York: Fedex envelopes are not accepted.

If applicable:

6. Civil status update: if you had a change in your civil status since your last passport/eID request (e.g. marriage, death of your spouse, dissolution) please check our website under Consular services/Civil status. Instructions available in Dutch or French.

Other possibilities outside of the jurisdiction

As a Belgian citizen registered with a consular post abroad, you may apply for a passport:

  • at the diplomatic post of your choice,

  • at the Belgian municipality of your last residence,

  • at the municipality of your birthplace if you have never been officially domiciled in Belgium, or

  • at a municipality of your choice if you have never lived in or were not born in Belgium.

 

For additional questions, you can contact the Consulate General or the Embassy by email. In all your communication, please mention clearly your name and chosen city in the subject of your email.

 

Afbeelding van een wereldkaart met een huis

Consular services

In this section you will find information about your registration, how to apply for an identity card or passport, etc.