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Vacancy at the Embassy of Belgium in Washington D.C.

Executive Assistant

We are seeking a motivated and versatile executive assistant to our Deputy Chief of Mission (DCM) and the Political and Economic sections. You will be in charge of the DCM’s schedule, appointments, contacts and travel arrangements and will manage monthly expense reports. You will follow up on ad-hoc files in the economic, political and consular sections and are responsible for general administrative tasks, agenda management and correspondence.

We are looking for a flexible and dynamic person who speaks and writes well in English and Dutch/French. Knowledge of Dutch and French will be considered a plus.
Good communication skills are essential. You can work independently and are punctual and organized.

The main duties you will fulfil:

  • Manage the DCM’s agenda, appointments, contacts and travel arrangements
  • Prepare and manage monthly expense reports for the DCM
  • Assist with the co-ordination of meetings and events, both in person and virtual
  • Accomplish ad hoc projects in different fields: economic, political and consular
  • Prepare and edit correspondence, communications, and other documents in English, Dutch and French
  • Assist visitors and guide them in an appropriate way
  • Assist with arrangements for official visits
  • Coordinate the schedule of the drivers
  • Answer and manage incoming office e-mails and phone calls
  • Manage the recruitment process for interns
  • Ensure a smooth transition and arrival of diplomats and interns
  • Follow-up IT requests regarding employees, material and/or applications
  • Follow-up requests from students/schools for visits to the embassy

Profile

Candidates should:

  • Have advanced written and spoken knowledge of English and Dutch or French.
  • Have excellent organizational and writing skills.
  • Knowledge of MS Office 365.
  • Be autonomous, proactive, highly motivated and demonstrate sense of initiative.
  • Be a good team player.
  • Be reliable, accurate and trustworthy.
  • ‘Can-do’ mentality and goal oriented.

​The following additional skills will be considered as assets:

  • Experience with working in a multi-disciplinary and multi-cultural environment.
  • Knowledge of both Dutch and French.

Eligibility criteria

Candidates must meet the following minimum qualifications:

  • Have a college degree or equivalent professional experience.
  • Have advanced written and spoken knowledge of English and Dutch or French.
  • Be eligible for employment at an Embassy: candidates should either be U.S. citizens, be a Legal Permanent Resident (green card), or have an A-1 or A-2 visa with a work authorization.

What we offer

  • A desirable international work environment with short communication channels and few hierarchical levels.
  • A competitive salary.
  • 24 days of paid vacation, in addition to 14 official holidays.
  • Top-notch health insurance (85% employer’s contribution).
  • A one-year contract, with the possibility of a permanent contract afterwards.

Practical information

  • Candidates should send their applications (resume and motivation letter) in English, Dutch or French to notification.washington@diplobel.fed.be. Please use subject line: “Application Executive Assistant 2022 -  [your name]”
  • Closing date for the submission of applications is May 6, 2022.
  • A preselection of candidates who best meet the criteria for the post will be made based on qualifications and professional experience as described in the resume and motivation letter. Preselected candidates will be invited for an interview.