Embassy and Consulates of Belgium in the United States
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Affidavit of Support

Affidavit of Financial Support (Prise en Charge)

A financial support declaration is signed by a (prospective) student’s sponsor, guaranteeing payment of travel, living, educational, medical and repatriation expenses. You can find the minimum necessary income on the website of the Immigration Office.

How to submit?

Due to Covid-19 you can submit the applications by mail only. Submit ALL of the required documents below, your documents will be returned there are documents missing.

Where to submit?
You may only submit your application with the consular offices with jurisdiction over the state where you reside. Your documents will be returned to you if you submit to a different office. 

Documentation

The Annex 32 form needs to be completed in the language of the city where the student will register :

For your convenience, you can find unoffcial bilingual versions of the form in Dutch/English and French/English to reference if you are in need of translation. DO NOT fill these out, since these forms WILL NOT be accepted in the place of the single language version.

Please provide the following documents as proof of solvency:

  • Notarized copy of proof of identity (US Passport or foreign passport with valid visa or permanent residence card)
  • Most recent W2 form
  • Recent letter of employment stating type and length of contract (delivered within the last 6 months)
  • Pay slips covering the last 3 months
  • Form 1040 'individual income tax return' (first two pages)
  • Bank statements covering the last 3 months
  • An acceptance letter or proof of registration for the school that the student will be attending in Belgium
  • Please provide us with your email address and phone number so that we can contact you in case of an incomplete file.

We reserve the right to ask for additional documents as necessary.

BY MAIL:

If submitting these documents by mail, the following instructions apply to the declaration of support form:

  • The sponsor needs to date and sign the financial support declaration document,
  • Add the mention ‘read and approved’ in the language of the form under your signature and date
    • in French: ‘lu et approuvé’
    • in Dutch: ‘gelezen en goedgekeurd’
  • Include a money order or cashier's check for the legalization fee (see payment options per consular mission below)
  • Include a pre-paid and pre-addressed return envelope so we can return the legalized document to you. The Embassy or Consulate General is not responsible for lost items during shipping, we recommend choosing an option that provides tracking. Remarks: Do not use metered postage for mailing to the Consulate General in New York. Please note that the Embassy of Belgium in Washington DC and the Consulate General of Belgium in New York no longer work with FedEx (You can use UPS or USPS).
  • Do not have the sponsor’s signature legalized by a notary public or an Honorary Consul.

Note: We do not return the documents submitted, and we do not make copies. Please be sure that you have an original (for you to keep) and a copy (for us) available.

The signature legalization fee is 24 USD.

Please refer to the following table for payment options:

 

Cash

Certified
Check

Money
Order

Credit Card

Embassy in Washington

No

Yes

Yes

Yes*

Consulate General in Atlanta

No

Yes

Yes

No

Consulate General in Los Angeles

No

Yes

Yes

Yes**

Consulate General in New York

No

Yes

Yes

No

* Washington: use the Credit Card Payment Authorization Form 
Los Angeles: Credit cards can be used when applying in person, applications sent in by mail should be paid with a money order
**ONLY when the application is submitted in person

 Personal checks are not accepted.

Certified checks and money orders have to be paid to the order of:

  • "the Embassy of Belgium in Washington" if you apply at the Embassy in Washington
  • "the Consulate General of Belgium" if you apply at the Consulate General in Atlanta, Los Angeles or New York.

Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.

 

IN PERSON (Currently not available):

Please schedule an appointment in the visa section:

Atlanta

Los Angeles

New York

Washington DC