Embassy and Consulates of Belgium in the United States

Employees

Single permit to work in Belgium as an employee for more than 90 days

Since January 1st, 2019, employees who want to work in belgium for more than 90 days, must apply for a single permit at the competent regional authority (Flanders, Brussels, or Wallonia). The application is filed through the future Belgian employer. These are the websites of the 3 Regions where you can apply for the single permit.

On the application, we advise you to put your current address abroad and specify the Belgian Consulate where you will collect your visa (Washington D.C., New York City, Los Angeles, or Atlanta).

Once your single permit has been granted and you receive the official confirmation letter by email, you can apply for your D-type visa.

 

How to apply?

Currently visa applications are only accepted by mail. Please send your application to the consular mission with jurisdiction over the state where you reside, otherwise your documents will be returned to you.

 

II. WHEN YOU SEND IN YOUR APPLICATION BY MAIL, submit all the belowmentioned documents AND the following additional requirements apply:

1) your signature on the application form must be notarized (certified) by a notary public.

2) do not send your application documents to an Honorary Consul. The application will be processed by the Embassy or by a Consulate General. Always make sure you mail your application to the Embassy or Consulate General competent for your place of residence (see the jurisdictions described here).

3) Make sure you have included 2 copies for every original document in your file. The visa-section requires one set of original documents and two sets of copies for every long-stay visa-application.

4) The visa fee can be paid by including a money order OR a filled out credit card authorization form (Washington DC and Los Angeles only) . 

 

Documents to submit

1. A valid national passport (validity 15 months).

2. One visa application form duly completed, dated and signed, completed through visaonweb.diplomatie.be

3. Language form (in FrenchDutch or German); Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. Please retain a copy for your records.

A. Indicate your name: full name as it appears on your passport (nom du demandeur, naam visumaanvrager, Name Visumbewerber) 
B. Number of the file will be indicated by this office (numéro du dossier - dossiernummer - Aktenzeichen) 
C. Indicate in what language you wish your file to be handled:

I. have no preference (geen voorkeur, pas de preference, keiner Sprache den Vorzug) 
II. prefer French (français, Frans, französischer Sprache) 
III. prefer Dutch (néerlandais, Nederlands, niederländischer Sprache) 
IV. prefer German (allemand, Duits, deutscher Sprache)

D. Date the form (format: DAY MONTH YEAR (NOT: MONTH, DAY, YEAR) 
E. Sign the form (no need to notarize it)

4. One recent passport-size photograph.

5. The official confirmation letter sent to you by email, stating that the single permit has been granted.

6. Fee to be paid at the time of application: 216 USD

The visa application fee is non-refundable. The visa fee can be paid by including a money order OR a filled out credit card authorization form (Washington DC and Los Angeles only) . 

 

Currently not applicable

Please refer to the following table for payment options:

  Cash Certified
Check
Money
Order
Credit Card
Embassy in Washington No Yes Yes Yes
Consulate General in Atlanta No Yes Yes No
Consulate General in Los Angeles No Yes Yes Yes*
Consulate General in New York No Yes Yes No

*ONLY when the application is submitted in person
 

Personal checks are not accepted.

Certified checks and money orders have to be paid to the order of:

  • "the Embassy of Belgium in Washington" if you apply at the Embassy in Washington
  • "the Consulate General of Belgium" if you apply at the Consulate General in Atlanta, Los Angeles or New York.

Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.

Only at the Embassy in Washington and the Consulate General of Los Angeles may you pay with Visa or MasterCard.

Currently not available

II. IF YOU APPLY IN PERSON:

Please schedule an appointment:

Los Angeles : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
New York : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
Atlanta : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
Washington : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be

Important: please cancel your appointment online or notify us by e-mail if you cannot come to the consulate as planned. Separate the copies from the original documents and print/copy double-sided when possible.

 

Work permits for other categories

All the following categories still have to apply for a work permit, unless they are exempted:

For their visa application, these categories of persons have to bring the same documents as listed above (except the letter confirming the approval of the single permit), as well as the following additional documents:

7. The original work permit and one copy.

8. For adults over 18 years: A nationwide criminal history record (FBI Identification Record), dated within six months of your date of application for the visa. For more information, please go to the FBI website.

9. A medical certificate (PDF) according to the model enclosed and two copies. For a list of physicians affiliated with the Embassy or the Consulate General, click here
If you choose your family physician, the doctor's signature needs to be notarized by a notary public. The document must then be authenticated by apostille, which is to be obtained from the Secretary of State where the notary public has his/her office, see: www.hcch.net/index_en.php?act=authorities.details&aid=353. The medical document can be issued maximum 6 months before the date of your application.

10. An additional fee is required: 363 EURO (payment through the bank to the Belgian bank account of the Aliens’ Office). For instructions see: New contribution for visa LONG stay - D

 

Registration of employees and independent workers

Non-Belgian employers, self-employed persons or their employees who carry out short term or partial assignments in Belgium must declare these activities in advance: www.limosa.be

This mandatory "Limosa" declaration applies to:

  • Employees and apprentices, who come to Belgium to execute certain temporary or partial work and who, because of the nature of their short term assignment, are not subject to the Belgian social security system.
  • Self-employed people and self-employed apprentices who come to work in Belgium temporarily or partially, irrespective of whether they are subject to the Belgian social security system.

Some exceptions to this general obligation exist. Certain persons may be exempted, especially for short-term assignments.

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For your dependent family members:

1. A valid national passport (validity 15 months).

2. Two visa application forms duly completed, dated and signed, completed through https://visaonweb.diplomatie.be.

3. Two recent passport-size pictures.

4. A certified copy of the birth certificate (issued less than 6 months ago) for the children with an apostille.

5. The marriage certificate (issued less than 6 months) for the spouse with an apostille.

6. Proof that the principal visa applicant is authorized to reside in Belgium (copy of work permit).

7. For adults (over 18 years): A nationwide criminal history record (FBI Identification Record), dated within six months of your date of application for the visa. For more information, please go to the FBI website.

8. A medical certificate (PDF) according to the model enclosed and two copies. For a list of physicians affiliated with the Embassy or the Consulate General, click here
If you choose your family physician, the doctor's signature needs to be notarized by a notary public. The document must then be authenticated by apostille, which is to be obtained from the Secretary of State where the notary public has his/her office, see: www.hcch.net/index_en.php?act=authorities.details&aid=353.
The medical document can be issued maximum 6 months before the date of your application.

9. Proof of sufficient lodging (e.g. lease agreement or letter from the employer confirming housing arrangements).

10. Proof of stable, regular and sufficient means of subsistence (e.g. copy of the principal visa applicant’s work contract mentioning the salary).

11. Proof all the family members are covered by a health insurance. (Future) healthcare coverage can be proven  in two ways:

a. with an attestation from a Belgian health care fund that the dependents will be covered

b. with a travel insurance including a minimum coverage of 30,000 EUR and a validity of minimum 3 months

12. Fee to be paid at the time of application: 216 USD

13. An additional fee is required for applicants 18 and over: 207 EURO (payment through the bank). For instructions see: New contribution for visa LONG stay - D.

14. A self-addressed prepaid envelope if you wish to have your passport and visa sent back to your home address. The Embassy or Consulate General is not responsible for lost items during shipping. 
Remarks: Do not use metered postage (for mailing to the Consulate General in New York only). Please note that the Embassy of Belgium in Washington DC and the Consulate General in New York no longer work with FedEx.(You can use UPS or USPS).

*****

You will need translations (in French or Dutch) of the US birth certificates and marriage certificates to register in the commune where you will reside..

 

UPON ARRIVAL IN BELGIUM

It is important that you register yourself and your family with the City Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that all passports are endorsed by the immigration authorities when first entering Belgium (at airport or other border post).

The local authorities will process your registration identity document that will allow you to enter and leave the country as a legal temporary resident of Belgium.