Higher education students
Application for a long term visa for students
How to apply?
Currently visa applications are only accepted by mail. Please send your application to the consular mission with jurisdiction over the state where you reside, otherwise your documents will be returned to you.
II. WHEN SENDING IN YOUR APPLICATION BY MAIL, submit all the belowmentioned documents AND the following additional requirements apply:
1) your signature on the application form must be notarized (certified) by a notary public.
2) do not send your application documents to an Honorary Consul. The application will be processed by the Embassy or by a Consulate General. Always make sure you mail your application to the Embassy or Consulate General competent for your place of residence (see the jurisdictions described here).
3) Make sure you have included 2 copies for every original document in your file. The visa-section requires one set of original documents and two sets of copies for every long-stay visa-application.
4) The visa fee can be paid by including a money order OR a filled out credit card authorization form (Washington DC and Los Angeles only) .
Documents to submit:
1. Passport, valid for 15 months + 2 copies of the picture page
2. Visa application form + 1 copy duly completed, dated and signed
Please include a signed print-out of the application form that you completed on Visa On Web (VOW) after registering on the website visaonweb.diplomatie.be + 1 copy
3. Language form (in French, Dutch or German) + 1 copy; Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document.
A. Indicate your name: full name as it appears on your passport (nom du demandeur, naam visumaanvrager, Name Visumbewerber)
B. Number of the file will be indicated by this office (numéro du dossier - dossiernummer - Aktenzeichen)
C. Indicate in what language you wish your file to be handled:
i. have no preference (geen voorkeur, pas de preference, keiner Sprache den Vorzug)
ii. prefer French (français, Frans, französischer Sprache)
iii. prefer Dutch (néerlandais, Nederlands, niederländischer Sprache)
iv. prefer German (allemand, Duits, deutscher Sprache)
D. Date the form (format: DAY MONTH YEAR (NOT: MONTH, DAY, YEAR)
E. Sign the form (no need to notarize it)
4. Two recent passport pictures, with the name of the applicant clearly written on the back
5. A nationwide criminal history record (FBI Identification Record) + 2 copies (if not sealed), dated within six months of your date of application for the visa. No authentication (apostille) is required
Who has to present this document ?
- Students at an establishment, accredited by the Belgium Government for higher education or the preparatory year ahead of higher education, from the age of 21.
- Students at an establishment, not accredited by the Belgium Government from the age of 18.
ONLY FBI CHECKS PRINTED ON TAMPER PROOF PAPER OR IN THEIR ORIGINAL SEALED ENVELOPES ARE ACCEPTED
6. A medical certificate (PDF) according to the model enclosed + 2 copies. For a list of physicians affiliated with the Embassy or the Consulate General, click here.
If you choose your family physician, the doctor's signature needs to be notarized by a notary public and authenticated by apostille, which is to be obtained from the Secretary of State where the notary public has his/her office.
The medical document can be issued maximum 6 months before the date of your application.
7. Proof of sufficient means: a financial support declaration (affidavit of support) or a proof of grant, scholarship or student loan, as explained here:
A. The financial support declaration (Dutch form - French form) signed by the applicant’s sponsor (one person only), guaranteeing payment of travel, living, educational, medical and repatriation expenses. This form needs to be completed in the language of the school you will be attending (Dutch or French).
Please note that you have to fill out a copy in ONE language and that you cannot fill out the bilingual copy!
For your convenience, you can find a bilingual copy of this document below.
The sponsor needs to date and sign the financial support declaration document, and add the mention ‘read and approved’ in the language of the form (in French: ‘lu et approuvé’ – in Dutch: ‘gelezen en goedgekeurd’) and join a notarized copy of his/her driver’s license or foreign passport with US visa or permanent resident card. (Suggestion: the financial support declaration can also be signed by the sponsor in front of the visa officer, thus avoiding the presentation of the notarized copy of the driver's license or passport).
The signature legalization fee is: 26 USD
Do not have the sponsor’s signature legalized by a notary public or an Honorary Consul.
As proof of solvency, the following documents should be provided by the sponsor who is signing the financial support declaration:
- W2 form of the last fiscal year
- Recent letter of employment stating type and length of contract (deliverd in the last 6 months)
- Pay slips covering the last 3 months
- Form 1040 'individual income tax return' (first two pages)
- Bank statements covering the last 3 months
B. Scholars who have a scholarship or grant should submit original proof thereof + 2 copies.
IMPORTANT: Proof of financial means and relevant documents are not required if the funds to cover all expenses, including accommodation, have been transferred in advance to the school in Belgium. In this case, pleave provide the original proof thereof (official documents from the school or university) + 2 copies.
8. An attestation from an academic institution + 1 copy, certifying that the applicant is accepted and/or registered as a regular, full-time student. For Fullbright and BAEF scholars, a letter from the sponsoring organization is required.
9. Students who will attend an establishment not accredited by the Belgian Government also need to provide:
- A motivation letter + 1 copy explaining why you chose this particular institution to continue your studies, precisely describing the courses that will be followed and explaning how these are different from programs available in the US.
- 2 certified copies of your latest academic transcripts.
10. A self-addressed prepaid envelope to have your passport and visa sent back to your home address. The Embassy or Consulate General is not responsible for lost items during shipping.
Remarks: Do not use metered postage (for mailing to the Consulate General in New York only). Please note that the Embassy of Belgium in Washington DC and the Consulate General in New York no longer work with FedEx.(You can use UPS or USPS).
11. Fee to be paid at the time of application: 234 USD
The visa application fee is non-refundable. The visa fee can be paid by including a money order OR a filled out credit card authorization form (Washington DC and Los Angeles only) .
12. An additional fee is required for applicants 18 and over: 207 EURO or 363 EURO (payment through the bank). For instructions see: New contribution for visa LONG stay - D.
Currently not available
Please refer to the following table for payment options:
|Embassy in Washington||No||Yes||Yes||Yes|
|Consulate General in Atlanta||No||Yes||Yes||No|
|Consulate General in Los Angeles||No||Yes||Yes||Yes*|
|Consulate General in New York||No||Yes||Yes||Yes*|
*ONLY when the application is submitted in person
Personal checks are not accepted.
Certified checks and money orders have to be paid to the order of:
- "the Embassy of Belgium in Washington" if you apply at the Embassy in Washington
- "the Consulate General of Belgium" if you apply at the Consulate General in Atlanta, Los Angeles or New York.
Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.
Only at the Embassy in Washington and the Consulate General of Los Angeles may you pay with Visa or MasterCard.
* * * * *
For your dependent family members (also 1 original with one copy and an extra set of originals for use in Belgium):
A complete application package as stated above (except for items 7, 8, 9, and 10), and in addition:
- For your spouse: an extract (not older than 6 months) of the marriage certificate with an apostille + 2 copies, a medical certificate + 2 copies, and an FBI background check + 2 copies
- For the children: an extract (not older than 6 months) of birth certificates with an apostille + 2 copies and a medical certificate + 2 copies. The FBI background check is neede for children over 18 years old.
- Proof of lodging for the whole family + 1 copy: please make arrangements to obtain accommodations prior to your intended departure (the International Student Office of the university in question may be able to assist you).
- Proof of health insurance + 1 copy. This can be proven in 2 ways: with an attestation from a Belgian health care fund that the dependents will be covered, or with a travel insurance including a minimum coverage of EUR 30,000 and a validity of minimum 3 months.
- If applicable, proof that the principal visa applicant is already authorized to reside in Belgium (copy of registration at a university)
If the spouse and/or children are not US citizens, please contact the consular office for further instructions.
You will need translations (in French or Dutch) of the US birth certificates and marriage certificates to register in the commune where you will reside.
IF YOU ARE MARRIED TO A EU-CITIZEN, PLEASE CONTACT THE CONSULATE WHERE YOU HAVE TO APPLY FOR YOUR VISA.
Currently not available
II. IF YOU APPLY IN PERSON:
Please schedule an appointment:
Los Angeles : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
New York : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
Atlanta : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
Washington : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
Important: please cancel your appointment online or notify us by e-mail if you cannot come to the consulate as planned. Separate the copies from the original documents and print/copy double-sided when possible.
* * * * *
UPON ARRIVAL IN BELGIUM
It is important that you register yourself and your family with the City Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that all passports are endorsed by the immigration authorities when first entering Belgium (at airport or other border post).
The local authorities will process your registration identity document that will allow you to enter and leave the country as a legal temporary resident of Belgium.