Higher education students
To determine the consular office where you should introduce your application and to check office hours, please click here.
Application for a long term visa for students
How to apply?
You can apply IN PERSON or BY MAIL.
I. IF YOU APPLY IN PERSON:
Please make an appointment:
Los Angeles : www.appointmentquest.com/scheduler/2120112830
New York : visa applicants must create an account and schedule an appointment online : visaonweb.diplomatie.be
Atlanta : https://appointment.diplomatie.be/Home/Index/8b12c63c-ed79-4890-bdd5-5bc275371360
Washington : visa applicants must create an account and schedule an appointment online : visaonweb.diplomatie.be
Important: please cancel your appointment online or notify us by e-mail if you cannot come to the consulate as planned.
1. Passport, valid for 15 months.
2. Two original visa application forms duly completed, dated and signed.
3. Language form (in French, Dutch or German); Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. Please retain a copy for your records.
A. Indicate your name: full name as it appears on your passport (nom du demandeur, naam visumaanvrager, Name Visumbewerber)
B. Number of the file will be indicated by this office (numéro du dossier - dossiernummer - Aktenzeichen)
C. Indicate in what language you wish your file to be handled:
i. have no preference (geen voorkeur, pas de preference, keiner Sprache den Vorzug)
ii. prefer French (français, Frans, französischer Sprache)
iii. prefer Dutch (néerlandais, Nederlands, niederländischer Sprache)
iv. prefer German (allemand, Duits, deutscher Sprache)
D. Date the form (format: DAY MONTH YEAR (NOT: MONTH, DAY, YEAR)
E. Sign the form (no need to notarize it)
4. Two recent passport pictures, signed on the back.
5. A nationwide criminal history record (FBI Identification Record) obtained from the FBI CJIS Division (Record Request, 1000 Custer Hollow Road, Clarksburg, WV 26306), dated within six months of your date of application for the visa. Please provide one original and two copies. No authentication (apostille) is required.
Who has to present this document ?
- Students at an establishment, accredited by the Belgium Government for higher education or the preparatory year ahead of higher education, from the age of 21.
- Students at an establishment, not accredited by the Belgium Government from the age of 18.
The FBI offers two methods for requesting your FBI Identification Record or proof that a record does not exist.
Option 1: Submit your request directly to the FBI.
Option 2: Submit to an FBI-approved Channeler, which is a private business that has contracted with the FBI receive the fingerprint submission and relevant data, collect the associated fee(s), electronically forward the fingerprint submission with the necessary information to the FBI CJIS Division for a national criminal history record check, and receive the electronic record check result for dissemination to the individual. Contact each Channeler for processing times.
ONLY FBI CHECKS PRINTED ON TAMPER PROOF PAPER OR IN THEIR ORIGINGAL SEALED ENVELOPES ARE ACCEPTED
Please note that a nationwide criminal history record is required for all students 18 years and over, if the student intends to study at a non-accredited institution.
Those students will also need to include a motivation letter explaining why they chose this particular institution in Belgium to continue their studies.
6. A medical certificate (PDF) according to the model enclosed and two copies. For a list of physicians affiliated with the Embassy or the Consulate General, click here.
If you choose your family physician, the doctor's signature needs to be notarized by a notary public. The document must then be authenticated by apostille, which is to be obtained from the Secretary of State where the notary public has his/her office.
The medical document can be issued maximum 3 months before the date of your application.
7. A financial support declaration (Dutch form - French form) signed by the applicant’s sponsor (one person only), guaranteeing payment of travel, living, educational, medical and repatriation expenses. This form needs to be completed in the language of the school you will be attending (Dutch or French).
Please note that you have to fill out a copy in ONE language and that you cannot fill out the bilingual copy!
For your convenience, you can find a bilingual copy of this document below.
The sponsor needs to date and sign the financial support declaration document, and add the mention ‘read and approved’ in the language of the form (in French: ‘lu et approuvé’ – in Dutch: ‘gelezen en goedgekeurd’) and join a notarized copy of his/her driver’s license or foreign passport with US visa or permanent resident card. (Suggestion: the financial support declaration can also be signed by the sponsor in front of the visa officer, thus avoiding the presentation of the notarized copy of the driver's license or passport).
The signature legalization fee is: 26 USD
Do not have the sponsor’s signature legalized by a notary public or an Honorary Consul.
Scholars who have a scholarship or grant should submit original proof thereof and two copies.
KULeuven’s students who have transferred money to the school should provide an original proof thereof (official document from KULeuven) and two copies.
As proof of solvency, the following documents should be provided by the sponsor who is signing the financial support declaration:
- W2 form of the last fiscal year (two copies)
- if applicable, letter of employment stating type and length of contract (two copies)
- pay slips of the last 3 months (two copies)
- form 1040 'individual income tax return' (two copies)
- bank statements of the last 3 months (two copies)
8. An attestation from an academic institution, certifying that the applicant is accepted and/or registered as a regular, full-time student. For Fullbright and BAEF scholars, a letter from the sponsoring organization is required.
9. Two certified copies of your latest academic transcripts.
10. A self-addressed prepaid envelope if you wish to have your passport and visa sent back to your home address. The Embassy or Consulate General is not responsible for lost items during shipping.
Remarks: Do not use metered postage (for mailing to the Consulate General in New York only). Please note that the Embassy of Belgium in Washington DC and the Consulate General in New York no longer work with FedEx.
11. Fee to be paid at the time of application: 234 USD
The visa application fee is non-refundable.
Please refer to the following table for payment options:
|Embassy in Washington||No||Yes||Yes||Yes|
|Consulate General in Atlanta||No||Yes||Yes||No|
|Consulate General in Los Angeles||No||Yes||Yes||Yes|
|Consulate General in New York||No||Yes||Yes||No|
Personal checks are not accepted.
Certified checks and money orders have to be paid to the order of:
- "the Embassy of Belgium in Washington" if you apply at the Embassy in Washington
- "the Consulate General of Belgium" if you apply at the Consulate General in Atlanta, Los Angeles or New York.
Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.
Only at the Embassy in Washington and the Consulate General of Los Angeles may you pay with Visa or MasterCard.
12. An additional fee is required for applicants 18 and over: 200 EURO or 350 EURO (payment through the bank). For instructions see: New contribution for visa LONG stay - D.
13. For applications sent to the Consulate General in New York, include a print-out of the application form that you completed on Visa On Web (VOW) after registering on the website visaonweb.diplomatie.be
You must apply at the Embassy or Consulate General in whose jurisdiction you reside.
II. IF YOU WISH TO SEND YOUR APPLICATION BY MAIL the following additional requirements apply:
1) your signature on the application form must be notarized (certified) by a notary public of your place of residence in the U.S.
(2) do not send your application documents to an Honorary Consul. The application will be processed by the Embassy or by a Consulate General. Always make sure you mail your application to the competent Embassy or Consulate General.
(3) Make sure you have included 2 copies for every original document (except for the application form) in your file. The visa-section requires one set of original documents and two sets of copies for every long-stay visa-application.
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For your dependent family members (also 1 original with one copy and an extra set of originals for use in Belgium):
A complete application package as stated above, and in addition:
- For your spouse: an extract (not older than 6 months) of birth certificate with an apostille and an extract (not older than 6 months) of the marriage certificate with an apostille, a medical certificate and an FBI background check.
- For the children: an extract (not older than 6 months) of birth certificates with an apostille and a medical certificate.
- Proof of lodging for the whole family: please make arrangements to obtain accommodations prior to your intended departure (the International Student Office of the university in question may be able to assist you).
- Proof that the principal visa applicant is authorized to reside in Belgium (copy of registration at a university)
If the spouse and/or children are not US citizens, please contact the consular office for further instructions.
You will need translations (in French or Dutch) of the US birth certificates and marriage certificates to register in the commune where you will reside.
IF YOU ARE MARRIED TO A EU-CITIZEN, PLEASE CONTACT THE CONSULATE WHERE YOU HAVE TO APPLY FOR YOUR VISA.
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UPON ARRIVAL IN BELGIUM
It is important that you register yourself and your family with the City Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that all passports are endorsed by the immigration authorities when first entering Belgium (at airport or other border post).
The local authorities will process your registration identity document that will allow you to enter and leave the country as a legal temporary resident of Belgium.