Embassy and Consulates of Belgium in the United States
Home Visa for Belgium Missionaries

Missionaries

Do you need to apply for a Temporary Residency Visa?

A citizen of the United States of America or of any country other than a Member State of the European Union who intends to reside in Belgium for a period longer than 90 days, or for a succession of periods totaling more than 90 days per 6 months, must first obtain a temporary residency visa.

Application for the Temporary Residency Visa

How to apply?

.As of December 1st, 2018, all visa applicants for long term visas from the age of 6 years old will have to apply in person, at which time their fingerprints will be taken. Visa applicants will have to book an appointment at the Consulate General or Embassy where they wish to apply.

The Consulate General in Atlanta also accepts electronic Visa-On-Web applications (printed application form and documentation must be sent by postal mail or courier service), and allows the applicant to come in person to have their fingerprints taken at a later stage.

Please make an appointment:

Los Angeles : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
New York : visa applicants must create an account and schedule an appointment online : visaonweb.diplomatie.be
Atlanta : visa applicants must create an account and schedule an appointment online: visaonweb.diplomatie.be
Washington : visa applicants must create an account and schedule an appointment online : visaonweb.diplomatie.be

Important: please cancel your appointment online or notify us by e-mail if you cannot come to the consulate as planned.

1. A valid national passport (validity 15 months).

2. Two visa application forms duly completed, dated and signed.

Please include a print-out of the application form that you completed on Visa On Web (VOW) after registering on the website visaonweb.diplomatie.be

3. Language form (in FrenchDutch or German); Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. Please retain a copy for your records.

A. Indicate your name: full name as it appears on your passport (nom du demandeur, naam visumaanvrager, name visumbewerber) 
B. Number of the file will be indicated by this office (numéro du dossier - dossiernummer - aktenzeichen) 
C. Indicate in what language you wish your file to be handled:

i. have no preference (geen voorkeur, pas de preference, keiner Sprache den Vorzug) 
ii. prefer French (français, Frans, französischer Sprache) 
iii. prefer Dutch (néerlandais, Nederlands, niederländischer Sprache) 
iv. prefer German (allemand, Duits, deutscher Sprache)

D. Date the form (format: DAY MONTH YEAR (NOT: MONTH, DAY, YEAR) 
E. Sign the form (no need to notarize it)

4. Three recent passport-size photographs, with the name of the applicant clearly written on the back.

Include three sets of the following documents (one original set of documents and two copies) collated and stapled:

The originals will be returned to you together with your passport and visa. You will need them to register at city hall in Belgium.

5. A work permit or proof that you belong to a recognized religious organization.

6. A notarized declaration from the head-office of the mission explaining the missionary assignment and duration in Belgium.

7. An official invitation from the representative office(mission) in Belgium

8. A copy of the by-laws of the religious organization in which you will be involved, as published in the official Belgian paper “Le Moniteur Belge – Het Belgisch Staatsblad”

9. A medical certificate (PDF) according to the model enclosed and two copies. For a list of physicians affiliated with the Embassy or the Consulate General, click here
If you choose your family physician, the doctor's signature needs to be notarized by a notary public, and authenticated by apostille which is to be obtained from the Secretary of State where the notary public has his/her office. 
See: www.hcch.net/index_en.php?act=authorities.details&aid=353

The medical document can be issued maximum 3 months before the date of your application.

10. For adults (over 18 years): a nationwide criminal history record (FBI Identification Record), dated within six months of your date of application for the visa. No authentication (apostille) is required.

The request for your FBI Identification Record or proof that a record does not exist can be submitted to either the FBI directly, or to an FBI-approved Channeler.

ONLY FBI CHECKS PRINTED ON TAMPER PROOF PAPER OR IN THEIR ORIGINAL SEALED ENVELOPES ARE ACCEPTED

11. A self-addressed prepaid envelope if you wish to have your passport and visa sent back to your home address. The Embassy or Consulate General is not responsible for lost items during shipping. 
Remarks: Do not use metered postage (for mailing to the Consulate General in New York only). Please note that the Embassy of Belgium in Washington DC and the Consulate General in New York no longer work with FedEx. (You can use UPS or USPS).

12. Fee to be paid at the time of application: 216 USD

Only at the Embassy in Washington DC and the Consulate General in Los Angeles, you can pay with a credit card. At the Consulate General in New York you can only pay with a money order or certified check.

The visa application fee is non-refundable, whether your visa is actually issued or not.

Please refer to the following table for payment options:

  Cash Certified
Check
Money
Order
Credit Card
Embassy in Washington No Yes Yes Yes
Consulate General in Atlanta No Yes Yes No
Consulate General in Los Angeles No Yes Yes Yes
Consulate General in New York No Yes Yes No

Personal checks are not accepted.

Certified checks and money orders have to be paid to the order of: 

"the Embassy of Belgium in Washington" if you apply at the Embassy in Washington 
"the Consulate General of Belgium" if you apply at the Consulate General in Atlanta, Los Angeles or New York.

Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.

You must apply at the Embassy or Consulate General in whose jurisdiction you reside.

13. An additional fee is required for applicants 18 and over: 358 EURO (payment through the bank). For instructions see: New contribution for visa LONG stay - D

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For your dependent family members:

The US spouse and dependent children (under 18 years) of an American citizen who has obtained a work permit and a temporary residency visa are not obliged to apply for a type D visa but they do have the option. The family members should have valid US passports and should submit the following documents at the municipality where they have to register within 8 days after arrival in Belgium. For more detailed information please contact the Embassy or consulate of your jurisdiction.

1. A valid national passport (validity 15 months).

2. A certified true copy of the birth certificate for the children with an apostille (not older than 6 months).

3. The marriage certificate for the spouse with an apostille (not older than 6 months) issued by the Authentication Office of the Department of State in which the certificate was issued.

4. A medical certificate (PDF) according to the model enclosed, on the doctor's letterhead. For a list of doctors affiliated with the Embassy or the Consulate General, click here. If you choose your family physician, the doctor's signature needs to be notarized by a notary public. The document must then be authenticated by apostille, which is to be obtained from the Secretary of State where the notary public has his/her office. See:http://www.hcch.net/index_en.php?act=authorities.details&aid=353

The medical document should be less than 3 months old from the date of your application.

5. For adults (over 18 years): a nationwide criminal history record (FBI Identification Record) covering the last five years, obtained from the FBI CJIS Division (Record Request, 1000 Custer Hollow Road, Clarksburg, WV 26306), dated within six months of your date of application for the visa. For more information, please go to the FBI website.

6. For applications sent to the Consulate General in New York, include a print-out of the application form that you completed on Visa On Web (VOW) after registering on the website visaonweb.diplomatie.be (1 per person)

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You will need translations (in French or Dutch) of the US birth certificates and marriage certificates to register in the commune where you will reside.

DIFFERENT DOCUMENTS ARE REQUIRED FOR DEPENDANTS OF NATIONALS OF THE EUROPEAN UNION. PLEASE CONTACT THE CONSULATE FOR MORE INFORMATION.

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UPON ARRIVAL IN BELGIUM

It is important that you register yourself and your family with the City Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that all passports are endorsed by the immigration authorities when first entering Belgium (at airport or other border post).

The local authorities will process your registration identity document that will allow you to enter and leave the country as a legal temporary resident of Belgium.